DPMS Software
with ready-to-use
Data Protection Kit
Complaica is a customizable DPMS software for the GDPR: records of processing activities, PIA, catalogues of threats and controls, and audit-ready reports — with consulting from our data protection experts where you need it.
- 01Customizable DPMS tool for your specific needs
- 02DPMS and ISMS all in one tool
- 03Data protection system and consulting services
- 04Ready-made ROPA and PIA reports for the audit
- 05AI assistant over MCP — ChatGPT, Claude or Azure AI
Data protection management tool kit features
Six parts that are ready on day one — you adapt them instead of starting from an empty system.
Predefined typical organizational structure
Using Complaica DPMS, you get the demo concept with ready processes, systems and categories of personal information.
A list of processing activities to meet GDPR Art. 30
Each controller maintains a record of the processing activities under its responsibility, and each processor a record of all categories of processing carried out on behalf of a controller. The kit brings the list that meets Art. 30.
PIA assessment and PIA reporting (Art. 35)
A privacy impact assessment systematically identifies and evaluates the impact of a project, system or process on the privacy of personal information — so that privacy risks are identified and addressed, and data protection regulations are complied with.
Catalogues of threats and controls relevant to data protection
Catalogues relevant to processing activities, DPIA, data protection and IT-Grundschutz. Risks are mitigated by defined measures, which allows assessments to be conducted regularly.
Records of processing activities report (Art. 30)
The report documents and demonstrates your compliance with the GDPR requirements for processing personal data.
Expert consultation: meeting the GDPR with the IT-Grundschutz kit
At Ciqualia, experts help our clients set up the DPMS software and start using the Data Protection Kit.
Want to discover more about the data protection tool kit?
Get an account and see for yourselfWhy choose the Complaica DPMS tool
Complaica offers a set of effective solutions for data protection management.
DPMS and ISMS on one platform
Data protection management tool and information security management system within a single platform.
Data protection as a service
Software for data protection management and consulting with experts — from one supplier.
AI-boosted features
Time saving and efficiency increase with Azure AI-boosted features.
External data protection officer
External data protection officer (DPO) as a service — our experts take on the role.
Smooth third-party integration
i-doit, GSTool, Jira, SAP, Office 365 and others.
Ready-to-use Data Protection Kit
With pre-made ROPA and PIA reports (Art. 30 and Art. 35).
Clear interface, multiple structure views
Convenient navigation and multiple views of every structure: outlook, grid, matrix and more.
Customizable functionality
The data model is fitted to individual cases and needs.
Flexible pricing
The licence follows your case — not the other way round.
Your personal Complaica AI assistant
The Complaica DPMS software supports MCP and connects securely with ChatGPT, Claude or a locally hosted AI service. Structures are created, statuses are updated and data is verified — an order of magnitude faster than clicking through menus.
Frequently used AI features
- 01Documenting process and asset structures using natural language prompts
- 02Receiving concrete tasks for implementing requirements
- 03Querying your own company policies, guidelines and internal documentation for data protection management system implementation
- 04Asking questions about information security and data protection standards and regulations
- 05Learning how features work within the Complaica DPMS tool
Data protection and information security in one single tool
Complaica brings data protection and information security management systems together in one software. The platform merges DPMS and ISMS into a comprehensive compliance and risk solution and streamlines the processes — which saves time.
With our compliance software, you can:
Address all your data protection and information security management issues effortlessly, in one place.
Everything under one integrated system
The Complaica tool allows you to reuse technical and organizational measures from the ISMS when implementing your DPMS — more efficiency, fewer resources.
Reuse your ISMS TOM for the DPMS
Improve your compliance processes by managing identical threats in a single risk management system.
One risk management system
Receive insights on data protection procedures from your personal AI assistant.
Insights from the AI assistant
Supported norms
Complaica carries the norms your data protection work rests on — the GDPR, the German BDSG and the Austrian and Swiss DSG — alongside the EU’s new digital regulations: the Cyber Resilience Act (CRA), the Data Act and the AI Act. All of them live on the same data set.
Complaica is highly customizable: further norms and internal requirement catalogues are added within a few days, on your demand.
DPMS software features
01 / 07 · Organization management
The whole organization in one tree
The tool visualizes the complete structure of your organization with all departments and units in a convenient tree model. All necessary information about your company is stored in one place.
02 / 07 · Asset structure analysis
Processes, departments, customers and suppliers
You can effortlessly navigate and discover your processes, departments, customers and suppliers with the Complaica tool. Our data privacy software simplifies the examination of organizational structures, dependencies and relevant business processes. Furthermore, the tool lets you customize attributes, integrate external systems seamlessly and categorize information.
03 / 07 · Compliance management
Several standards and regulations on one platform
Our module for managing data protection compliance lets you handle and assess multiple relevant standards and regulations in a single platform. Using the process structure, you create a personalized process tree model, evaluate data at various levels and aggregate them at the highest tier. Tailored data protection requirements and custom implementation levels are supported.
04 / 07 · Risk management
Risks per process and party
With this module you uncover potential risks associated with specific processes or parties and create tailored risk and threat catalogues. Customizable risk matrices and assessment scales lead to effective countermeasures.
05 / 07 · Reporting and data analytics
Reports generated and distributed
Our DPMS software streamlines the process of generating reports and distributes them through the convenient Complaica Mail Bot. External data analytics systems can be merged into the tool seamlessly.
06 / 07 · Task management and collaboration
Internal and external users in one system
Using this feature, you collaborate smoothly with both internal and external users. Granting access to specific assets and data in Complaica is as simple as sharing a link with an external user.
07 / 07 · Integrations and automation
REST API and predefined Data Marts
Complaica offers a REST API that allows effortless integration with various external systems. Additionally, users can access the application data stored in the database via multiple predefined Data Marts.
Discover the capabilities of Complaica DPMS software.
Data protection consulting services
Our compliance experts offer comprehensive guidance and assistance throughout every phase of your data protection implementation. With our DPMS software you are always well supported — and never left to navigate alone.
We support companies in identifying risks, developing policies and procedures, and continuously monitoring and improving their security status.
DPMS as a service
We carry out a comprehensive analysis of your data processing and identify the potential risks.
Data protection analysis
We develop individual data protection policies and procedures that suit your company, implement the concepts and support the training of your employees.
Data protection implementation
Regular reviews and updates ensure that your data protection concept is always up to date.
Data protection monitoring
Our specialized data protection experts are up to date with the latest laws and regulations — so you always stay compliant.
External data protection officer
Through our support line you address and resolve all your concerns regarding information security and data protection.
Support line from 9 am to 6 pm
Complaica DPMS software integration capabilities
To optimize, automate and enhance compliance processes, you can integrate our data protection management system with external systems like SAP, ServiceNow, i-doit and other software solutions via REST API.
- CMDB
Seamless integration with CMDB systems, one-way or two-way — such as i-doit, GLPI, FNT Command and Azure Services — through the REST API or a file-based interchange.
- Task management
Complaica DPMS software integrates with Jira, Teams, SharePoint and others. We integrate task management systems quickly and free of charge at the client’s request.
- Azure infrastructures
Complaica connects to Azure, extracts the essential details about IT assets and automatically assigns the requirements and controls from regulations and standards, including GDPR, BDSG, BSI C5, BSI IT-Grundschutz and ISO/IEC 27001.
- Custom integrations
External risk management systems can be connected as well, through the wide range of external services including the REST API — tailored to the client’s requirements, for a smooth and efficient workflow.
Explore Complaica DPMS software.
Frequently asked questions
What is DPMS (Data Protection Management System)?
A DPMS is a system that provides organizations with proper control over their data. It encompasses regulations, processes and measures for frequent control over personal data, and allows companies to manage private information while complying with data protection laws effectively.
What are the benefits of using DPMS software compared to using Office tools?
Office tools are commonly used for data protection management, but they are neither the safest nor the most comfortable solution. The risk of inaccuracy in Excel is high: there are too many spreadsheets, and information is entered by hand, which easily leads to errors. Security is hard to implement, as spreadsheets are easily shared, copied and distributed — DPMS tools have robust functionality that protects the information stored in the system. Permission and access controls are more sophisticated than in Office tools, external parties can be invited to collaborate safely, and a DPMS is updated within minutes, while in Excel it is hard to keep all data current at once.
What norms does Complaica support?
Besides the GDPR, Complaica can support any regulation, such as BSI IT-Grundschutz, ISO 27001, ISO 31000, ISO 27019, ISO 22301, ISO 9001, ISO 14001, ISO 37001, ASPICE, TISAX, B3S and other norms on your demand.
Is it possible to add any other norm to the system?
Complaica is a highly customizable DPMS software that supports multiple standards and allows you to add others within a few days. Our experts will help you at every stage of your data protection management.
Do you provide data protection consulting services?
We provide DPMS software to help companies comply with diverse norms, and we also offer consulting services to help you become compliant. A few examples: support with implementing, managing and optimizing your DPMS and ISMS; training on data protection and data security; preparing your organization for future audits or certifications; external data protection officer as a service.
Does the Complaica tool include risk assessment functionality?
Complaica has comprehensive security risk management that includes risk identification, risk assessment, risk treatment, and risk reporting and documentation. With Complaica you get an easy and accurate risk assessment.
Can you provide examples of industries or businesses that have benefited from using DPMS software?
From finance and healthcare to manufacturing and technology, organizations have leveraged a data protection management tool to enhance data protection, streamline compliance processes and fortify their overall security posture. Across the board, DPMS has proven to be a versatile solution, offering tailored features that align with the unique needs and regulatory landscapes of each industry.
How scalable is the DPMS software for growing organizations or changing data management needs?
Complaica DPMS software is designed with scalability in mind, making it an ideal solution for growing organizations and evolving data management needs. Its modular architecture allows seamless expansion. Whether you are dealing with a surge in data volume, expanding your user base or encountering new compliance requirements, the DPMS scales efficiently to accommodate these changes.
What kind of customer support is available for users of Complaica DPMS software?
Ciqualia understands the importance of customer support: by default we offer a dedicated support line from 9 am to 6 pm for users of the DPMS software, in German and English. Our knowledgeable support team is ready to address your inquiries, provide guidance on software functionalities and solve any challenges you may encounter.
Working with us is easy and pleasant!
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